Promotion Process

September to December

  • Mandatory workshops are held for promotion candidates and their promotion mentors. Workshops for candidates going forward for July 1, 2022 will be held on Nov. 25, 2020, 1:30-4:30 pm and Dec. 4, 2020. These workshops will be held virtually. Please register here.
  • Candidates meet with their assigned promotion mentors 


  • Hospital physicans-in-chiefs (PICs) confirm their candidates and submit lists to the University of Toronto (U of T), Department of Medicine (DoM).

February to April

  • Candidates submit their promotion documents to their hospital promotion administrators. See submission deadlines.

April to August

  • Internal, external, and student referee letters are solicited by U of T, DoM.
  • Promotion dossiers are compiled for review by the U of T DoM Promotion Committee.

September to November 

  • U of T DoM Promotion and Teaching Effectiveness Committees meet to review candidate dossiers. Candidates may be asked to submit additional materials. The DoM Promotion Commitee makes a final recommendation regarding each candidate to the DoM Chair.


  • DoM Chair advises the candidate, PIC and department division director (DDD) of DoM Promotion Committee final recommendations. Those recommended for promotion are sent for review by the Faculty of Medicine (FoM) Decanal Promotions Commitee.

January to March

  • FoM Decanal Promotion Committee deliberates recommendations and advises the Dean and Provost.


  • Appeals heard on deferral of academic promotion for clinical faculty.

May to June

  • DoM Chair notifies candidate, PIC and DDD of outcome. Provostial confirmation of promotion confirmed in writing to candidate.

July 1

  • Promotion takes effect.

Department of Medicine Promotions Committee (Chair: Dr. Martin Schreiber) 

Department of Medicine Teaching Effectiveness Committee for Promotion (Chair: Dr. Lori Albert) 

Decanal Promotion Committee (Chair: Dr. Mary Jane Esplen) 

Promotion Mentors

Mentors are chosen by each hospital to guide candidates through the promotion process and assist with preparing their documents. Each hospital has at least one mentor for each of research, CPA, and teaching.

As a candidate for promotion, it is critical that you frame your accomplishments in a logical and compelling way in order to be successful. You are being asked to draft a submission that contains a mixture of structured and free form content. Both are important. You will likely need support in determining how to best do this, which is why we strongly encourage ongoing discussions with your promotion and other mentors. 



Area of Expertise


Baycrest Centre for Geriatric Care

Creative Professional Activity (CPA)/Research /Teaching/EducationGary Naglie 

Sinai Health System -University Health Network-Toronto Rehab Institute

Teaching/CPA in education advisorRobert Silver 
CPA advisorStephen Lapinsky 
Research advisorPamela Goodwin 

Sunnybrook Health Sciences Centre

Teaching/CPA in education advisorAnita Rachlis 
CPA advisorMaureen Trudeau 
Research advisorDon Redelmeier 

St. Michael's Hospital

Teaching/CPA in education advisors

Larry Leiter

Sharon Straus

Bernadette Garvey

Marc Goldstein

Shaun Goodman

Tony Graham

Bob Hyland

Robert Josse

Stephen Hwang

CPA advisors

Tony Graham

Robert Hyland

Stephen Hwang
Research advisors

Sharon Straus

Bernadette Garvey

Marc Goldstein

Robert Josse

Shaun Goodman

Richard Gilbert

Stephen Hwang

Women's College Hospital

Hospital promotion mentorPaula Harvey 
Teaching/CPA in education advisorCatherine Kelly 
CPA advisorAnna Day 
Research advisor

Mona Loutfy

Paula Rochon



There are two possible grounds for appeal:

  1. Procedures have not been properly followed
  2. Scholarship, teaching, and service of the candidate have not been evaluated fully or fairly

The process is outlined in Section 29 of the University of Toronto Policy and Procedures Governing Promotions1980, and more fully in the Grievance Procedure, Article 7 of the Memorandum of Agreement Between the Governing Council and the University of Toronto Faculty Association, 2006. Clinical faculty should also refer to the Policy for Clinical Faculty, 2004, and the Procedures Manual for Policy for Clinical Faculty, 2013.